Capabilities Team- Project Planning & Delivery Manager

Ministry of Housing, Communities & Local Government London 2 months ago

Reference number



£33,210 (London) £30,188 (National)


Higher Executive Officer

Contract type


Length of employment

Two year

Business area

People, Capability and Change

Type of role

Project Delivery

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of posts



London, Wolverhampton

About the job


The Capabilities Team in MHCLG have recently launched a Capability Strategy and Plan for the Department, with implementation running throughout this financial year (and beyond). This is the first time that a capability strategy has been defined at the Departmental level and its development reflects the priority that building capability has been given by our Executive Team.

The strategy and plan provides a clear demonstration of the capabilities MHCLG needs both now and in the future and defines the actions we will take to bring in and develop these capabilities across the Department.

To ensure that we are able to take this work forward at pace, our Capabilities Team is growing. We are therefore looking for a new Project Planning & Delivery Manager who will help to implement our strategy and plan by leading the project management function within the team and working with colleagues to ensure a consistent application of relevant project management documentation, controls and reporting mechanisms. The role holder will also provide oversight of the team’s budgets, working with team leaders to ensure that usage (actual and forecast) is recorded accurately and is in line with budgetary limits.

Job description

On behalf of the Capabilities Team, the project planning and delivery manager will;

  • Develop and maintain comprehensive project documentation including an overall programme plan, dependency log and risk register
  • Establish and maintain project controls, keeping the leadership and wider team aware of the project status
  • Coordinate stakeholder engagement and build effective relationships across MHCLG, ensuring the capability team has a strong and up-to-date understanding of internal stakeholder positions, timelines and deliverables
  • Compile critical reporting products, including preparing slide packs and drafting reports
  • Monitor programme performance against agreed metrics, reporting progress on a regular basis to the leadership team
  • Support the processes and standards for managing risks and issues within the Capabilities Team, including identifying and tracking external dependencies
  • Champion best practice in project management, with a focus on continuous learning for self and others
  • Act as the ‘account manager’ leading on engagement with project managers/teams responsible for each project
  • Identify milestones, tasks, dependencies, and outputs for projects, ensuring the critical path is reflected in project plans and dependencies on other teams are managed effectively.
  • Work with Grade 7 team leader to maintain an overview of the team’s budgets, ensuring effective forecasting against spend and payment of invoices within KPIs (processing done by business support within the team)
  • Deliver expert advice to the wider team on how to plan their project and monitor progress, sharing information on wider trends across the portfolio
  • Support the wider team on additional aspects of programme management (e.g. reporting, risk management, assurance, etc.)
  • Provide expertise and support as required to ensure effective programme and project management across the wider People, Capability & Change Directorate
  • Stakeholder management: you will need to work with both project delivery and non-project delivery professionals to build and maintain collaborative relationships and plan out project tasks and milestones.


Essential Criteria

  • Extensive project experience which allows you to scrutinise plans, test assumptions and identify delivery risks and challenges and reschedule activities where necessary to optimise delivery
  • Strong engagement, facilitation and communication skills and the confidence to question and challenge where needed. You will have the ability to effectively identify, map and engage with stakeholders, including to brief upwards to senior management
  • Ability to adapt to changing circumstances, managing uncertainty and making decisions without having the full picture
  • Ability to establish relationships based on mutual respect and motivation to pass on knowledge and learn from others, allowing you to work collaboratively across the department
  • Track record of delivering high-priority projects to tight deadlines using formal project management processes and working in small to medium complexity project environments, or work streams in a project of a higher complexity
  • Practical experience of complex change programmes, with the ability to apply sound change management principles and a range of change interventions
  • Good working knowledge and skills in using industry standard planning tools and methodologies, including Microsoft Project, Excel and Power BI.

Desirable Criteria

  • Experience of working on shared objectives
  • Experience of working on change projects
  • Experience of facilitating project delivery and planning workshops

You will have an APM or Axelos project delivery qualification, or equivalent; at Practitioner level.


We'll assess you against these behaviours during the selection process:

  • Changing and Improving
  • Managing a Quality Service
  • Delivering at Pace
  • Working Together


  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension