Executive Assistant

Citi London a month ago

  • Directly support a team of Managing Directors as well as ad-hoc general support for the Risk and Control department
  • Professional and proactive MD day to day diary management, to include built in deliverables, deadlines and regular meetings
  • Coordinate travel arrangements, understanding executive’s travel preferences and needs, and using initiative in managing itinerary times and costings
  • Prepare and distribute travel schedules/agendas to senior management
  • Processing and tracking of expenses
  • Monitor and ensure implementation of company policies – for example, Expense Policy, Gift and Entertainment Policy
  • Assist in organizing group workshops and events where required
  • Be an effective gatekeeper - screen calls/take messages and receive visitors
  • Order supplies thorough the Procure to Pay system
  • Assist with ad-hoc projects as required
  • Assist with the onboarding of new hires, raising marketplace requests and working with new hires and managers to ensure a smooth transition during the onboarding process.

Knowledge/Experience:

  • Demonstrate previous office administrative experience of working effectively in a high-pressured and challenging environment/in a similar role
  • Proven experience of adapting to frequently changing circumstances and responding to changing priorities and business needs.
  • Detail orientated, self-motivated
  • Demonstrable experience of working as a team player, in partnership with others.

Skills:

  • Excellent knowledge of MS Office applications, including use of Outlook as a business tool, demonstrate ability to quickly gain command of new systems.
  • Strong IT skills; experience of internal Citigroup applications an advantage
  • A willingness and enthusiasm for new projects and the ability to develop his/her own workstreams, without prompting.
  • Strong oral, written and organizational skills.
  • Attention to detail
  • Ability to multi task effectively and efficiently
  • Ability to take unexpected eventualities in their stride, and to cope well under pressure
  • Excellent organizational skills, with strong background in managing multiple priorities
  • Work effectively with local contemporaries and peers in other regions, to maintain a collaborative culture.

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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