Executive Assistant
GHD
London
a month ago
EXECUTIVE ASSISTANT – LONDON/UK BASED
ABOUT GHD

With more than 10,000 people around the world, Gutteridge Haskins & Davey is a professional services company operating in the global markets of water, energy and resources, environment, property and buildings, and transportation.
We pride ourselves on delivering innovative consultancy and engineering services to our clients and as a growing organisation we are always looking for talented individuals to join our team.
POSITION SUMMARY

GHD have an opportunity for a highly skilled and experienced Executive Assistant. You will be based in the UK, and will provide a 1st class level of support to our Global Marketing and Communications Leader/Chief Marketing Officer. This is diverse and interesting role which will require exposure to a wide range of duties & responsibilities working across our global network

Key responsibilities will include:

  • Providing a high level efficient administrative support for the Global Marketing and Communications Leader/CMO.

  • Extensive diary management co-ordinating a busy and complex calendar , organizing all meetings and logistics, and ensuring they are scheduled and communicated effectively
  • Co-ordinating and managing full travel itineraries to meet the CMO demanding schedules, and ensuring all arrangements are in place for efficient and successful work trips
  • Co-ordinating Marcomms Meetings and Steering Committee meetings with senior business leaders and their PA’s, including venue finding, accommodation and travel arrangements for all attendees
  • Researching and preparing corporate documentation, reports and presentations for Executive and Business leaders level meetings
  • Involvement in adhoc business related projects as required
  • Being a key point of contact for the CMO, communicating at all levels across the organisation, and building good relationships with all stakeholders

QUALIFICATIONS, TECHNICAL SKILLS AND EXPERIENCE

We are looking for the following qualifications, skills and attributes:

  • Minimum of 5 years experience as an Executive Assistant/Personal Assistant required
  • Experience of working at international or global level preferred
  • Commercial awareness and/or experience managing and analysing business information
  • Experience working in a professional and diverse environment
  • Must have an excellent knowledge of software packages including MS Outlook, Word, Excel, PowerPoint and Teams
  • Training will be given on any non-standard packages

PERSONAL COMPETENCIES REQUIRED

  • Professional individual, with excellent communication and organizational skills
  • Requires a high level of confidentiality and professionalism at all time
  • The ability to plan, prioritise and work to deadlines is important
  • Proactively manages workload with a solution-oriented mindset
  • Self-motivated, enthusiastic with a positive can do attitude
  • High sense of urgency with a flexible approach to working hours in order to meet tight deadlines
  • Ability to use own initiative
  • Strong attention to detail
  • Demonstrated understanding of the importance of time management
  • Resilient and persistent in the face of obstacles
  • Ability to maintain good business relationships with all levels of the organisation
ADDITIONAL INFORMATION

GHD offers a competitive salary and benefits package, together with a global network of professional expertise.

This position can either be full time (40 hours per week) or part time (32 hours per week).

We encourage a culture of diversity and provide equal opportunities across our workforce. Our staff enjoy working in a professional and supportive environment where our values of safety, teamwork, respect and integrity are key, and where everyone has the opportunity to develop their career and make a valued contribution.