Recruitment and Learning and Development Administrator Internship

International SOS London 2 months ago

Company Description

International SOS is the world’s leading medical and security services company with over 10,000 employees working in 1,000 locations in 90 countries. We were founded on the principle of putting our clients’ employees first and this is still true today. Led by 5,200 medical professionals and 200 security specialists our teams work night and day to find solutions to protect our clients and their employees in whatever situation they may be facing.

Job Description

We are looking for a highly organised and motivated individual to support our Learning & Development team and Recruitment team in Chiswick, West London. This role is primarily an administrative role and requires exceptional organisational and time management skills.

This is a great opportunity for someone looking to work in a dynamic team environment and use their organisational skills

Responsibilities include;

Training Logistics and reporting

  • Book rooms, ensure audio equipment and IT is connected, send calendar invites to delegates, send pre-course work and post course follow up emails.
  • Ensure Learning Management System is updated daily with training schedules and attendees
  • Support L&D Lead with preparation for company inductions, including sending invites, liaising with speakers and attendees, managing queries and follow up surveys.
  • Ensure training materials are regularly updated using Powerpoint and Word.
  • Update weekly Recruitment and L&D reports.
  • Monthly reporting on Learning & Development Key Performance Indicators
  • Respond to daily queries on the Learning and Development curriculum and applications


  • Co-ordinate weekly internal careers announcement
  • Support with the sourcing and screening of candidates when required
  • Manage LinkedIn Campaigns and Conduct LinkedIn searches for key roles for recruiters
  • Ensure internal systems are updated.
  • Support with preparation of quarterly reviews and HR meetings
  • Maintain accurate documentation on all candidates to ensure a robust and thorough audit trail.
  • Monthly reporting on Recruitment Key Performance Indicators

  • Previous experience in an administrative role highly desirable
  • Experience of recruitment is advantageous but not essential
  • Exceptional organisational skills and attention to detail
  • Ability to multi-task and prioritise workload
  • Excellent communication skills
  • Pro-active and able to work independently

Additional Information

Diversity & Collaboration

Our company brings together remarkable people and enables them to be themselves.

At International SOS, we offer a great working environment, thanks to our commitment to a flexible working environment, diversity, and development.

We celebrate diversity on a global scale. We encourage every colleague to bring their personal best by creating an environment of inclusion and equal support.

Our success is the result of diverse ideas, skills, and cross-cultural understanding.

International SOS has been recognised as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2021