Senior Properties Administrator
We are looking for an experienced administrator who will be able to coordinate and facilitate the upkeep, maintenance, lettings, bookings, and preservation of our two church buildings, and other properties.
We are fortunate to have two church properties, one dating from the 19th century, and one recently redeveloped, alongside residential properties, all of which need thoughtful and expert management and support. The Senior Properties Administrator will work closely both with the diocese, architects, contractors, agents, and other professionals involved in the care of the buildings, as well as with our Community Outreach Manager, and Clergy, in holding and implementing the vision for what it means to use the gift of property and the space we have to serve our local area.
The role requires a high level of administrative and organisational skill, an ability to respond to competing demands, and the written and verbal communication skills to liaise and negotiate with a variety of stakeholders, contractors, colleagues, our church community, and the general public. The right applicant will be able to demonstrate an understanding, and competent implementation of, systems to prioritise, organise and complete a variety of tasks, whilst keeping timely and accurate records of those activities; as well as an ability to support, and appropriately delegate to, our small team of vergers.
This role is likely to appeal to someone with a range of administrative and coordination experiences, who enjoys working autonomously, as well as part of a small team, is motivated to innovate and organise, and who is looking to extend their administration skills in a leadership capacity. For the right applicant, learning the specific nature and demands of the management of a Church of England portfolio can be facilitated, if the relevant administrative skills and an enthusiasm to develop are brought to the role.
The properties that we have as a church, and the potential they have for impacting the area of Islington are hugely significant, and we are excited to welcome to the team someone who is as passionate as we are about helping our buildings to thrive, and has the expertise to make that happen.
The closing date for applications is 23rd May 2021
Our expected interview date is within the week commencing 24th May 2021.
Please Note: Applicants should submit both a CV & Cover Letter. We are unable to accept applications without a Cover Letter.
1. Job Responsibilities
1.1. Administering Estates Upkeep
- Stewarding our properties in line with CofE Quinquennial and other inspections
- Preserving building fabric by arranging and supervising repairs, renovations, periodic intervention, and cleaning e.g. lighting replacement, window washing, carpet cleaning, painting, waste management, gutter maintenance, snow removal and pest control.
- Preserving building fabric by contracting the maintenance of systems e.g. AV, security, electrical, mechanical
- Overseeing the security of our buildings: establishing and implementing precautionary policies and systems; maintaining security devices; and responding to emergencies
- Arranging building insurance and dealing with claims and related repairs
- Liaising and negotiating with utility providers
- Tracking and procuring consumables e.g. hand soap, cleaning products, etc.
- Overseeing compliance with Health and Safety requirements with regards to properties, providing appropriate guidelines for their use
- Supervising the vergers and other contractors, including cleaners on both locations
1.2. Administering Tenants, Rentals, and Bookings
- Being the first point of contact for our tenants, investigating and resolving any complaints
- Drawing up of tenancy agreements, and ensuring adherence to occupancy policies and procedures
- Arranging the advertising and rental of vacant spaces
- Coordinating one-off bookings with church-life events in shared use spaces
- Providing access control to church buildings (handling keys and fobs to authorised users)
- Liaising with Islington Council, especially in regard to the Church Gardens.
1.3. Administering Property Related Finance
- Accomplishing financial objectives by collecting rents and other fees; overseeing paying bills; forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective action
- Preparing reports by collecting, analyzing, and summarizing data and trends
- Co-leading funding applications, maintaining a reconciled record of grant expenditure and drawdowns, and reporting to grantmakers
1.4. Taking Initiative in Self-Development and Goal Setting
- Pursuing training opportunities so as to maintain an up-to-date skillbase;
- Helping the church and its staff team achieve their overall goals by demonstrating flexibility and collegiality in the pursuit of organisational aims, proactive in exploring ways to add further value to the job
2. Person Specification
- GCSE’s in Maths and English, or equivalent - Essential
- Relevant qualifications in administration or property management - Desirable
- Administrative experience - Essential
- Experience in property management and/or bookings management - Desirable
- Experience in advocating and negotiating with contractors on behalf of an organisation/team. - Desirable
- Awareness of property legislation and landlord and tenant obligations - Desirable
- Experience with word processing and spreadsheeting software - Essential
- Familiarity with church context - Desirable
2.3. Key Competencies
- Able to balance and prioritise a full workload - Essential
- Self-motivated and able to work autonomously - Essential
- Able to communicate well, both verbally and in writing - Essential
- An attention to detail and the ability to keep accurate and timely records - Essential
- Able to build and maintain constructive working relationships - Essential
- Able to negotiate with contractors and other service providers - Essential
- Supportive of the Christian ethos and mission of the church - Essential
3. Practical Information and Additional Expectations
This job is currently contracted at 24 hours per week, however, this figure is under review and we are open to extending these hours in discussion with the right candidate
Working hours should spread fairly evenly across the week and must include regular attendance at Tuesday staff meetings
Available to work by arrangement at special events where time in lieu will be given
There are times at which this role might demand short notice to attend site (for example, to facilitate access for contractors), and so an ability to travel to or within Islington easily is of benefit.
Though we do not believe that there is a genuine occupational requirement for the applicant to be Christian, applicants must be amenable to and respectful of the Christian practices that form part of our common working life.
4. Our Vision
Hope Church Islington is a diverse anglican church with a vision to establish, nurture, and release communities that follow Jesus, for the renewal of our neighbourhood, our city, and even the world.
Within this broad vision, we have identified 4 specific areas that we feel called to focus on over the next few years.
- Youth Engagement- we will seek to drastically improve our engagement with children and young people to grow the next generation of disciples
- Diverse Leadership- we will invest in training and releasing congregation members into all different types of leadership inside and outside the church.
- Social Justice- We will proactively engage better with issues of poverty and inequality in our local area and nationally through community engagement.
- Church Planting- We will continue to plant and resource other churches to plant worshipping communities across Islington and beyond!
Part-time hours: 24 per week
Application deadline: 23/05/2021
Expected start date: 01/06/2021
Job Types: Full-time, Part-time, Permanent
Salary: £24,000.00-£26,000.00 per year
- Casual dress
- Company pension
- Flexible schedule
- Sick pay
- Monday to Friday
Visitors are required to wear a mask, common areas are cleaned and sanitised regularly.